ProPort Receiving Module
Materials inbound for production and distribution are generally received against a purchase order that has been issued to the supplier.  Receiving personnel match part numbers and quantities of the materials received to those on the packing slip and the issued purchase order.

To gain better control over the receiving process and inventory, companies often require suppliers to bar-code label shipments with part numbers and other identifying information such as purchase order number, quantity, serial number or lot numbers as applicable. Compliance labeling by suppliers makes it much easier to automate the receiving and internal tracking of materials. Full compliance is rarely achieved however, so companies generally need to be able to generate their own bar coded labels, making it possible to track all materials with the same system, whether the supplier labeled them or not. The ProPort Receiving Module is designed to accommodate both supplier-labeled and non-labeled situations.

When inbound materials have been properly labeled by suppliers, the entire receiving process can be accomplished using portable RF terminals. Part numbers scanned on inbound goods are compared to part numbers on the purchase order being received.  Quantities are accumulated by part number and verified against ordered amounts. Lot numbers and serial number can also be captured at this point, eliminating the time consuming and potentially inaccurate manual recording of these numbers, thus preventing their propagation in the ERP system.

When received materials are not pre-labeled, the portable RF terminal is used in key entry mode. Employees identify the part being received from its line item on the purchase order. After confirming the material matches, the quantity is entered in the same manner as for supplier-labeled receipts. The system can then produce bar coded labels, with the part number obtained from the purchase order, for attachment to the received material.

Intermec 2425
Portable Terminal

Intermec 2455 Vehicle-Mount Terminal

Operation
The ProPort Receiving Module allows the user to receive supplier-labeled material or unlabeled material. The following functions are implemented when the terminal is placed in the supplier-labeled mode:

  • Accepts bar code scan or key input for purchase order number
  • Validates part numbers scanned directly from material against purchase order
  • Allows part numbers to be scanned in any order without regard to line item number
  • Accepts scanned or keyed input for quantities
  • Accumulates quantities from multiple entries for the same part number/line item number and provides warning if total quantity does not match ordered quantity
  • Accepts bar code scan or key input for lot numbers and serial numbers
  • Accepts bar code scan or key input for carrier and packing slip number

The following functions are implemented when receiving non-labeled materials:

  • Accepts bar code scan or key input for purchase order number
  • Allows key input for line item number and displays expected part number for comparison to material
  • Accepts keyed input for quantities
  • Accumulates quantities from multiple entries for the same part number/line item number and provides warning if total quantity does not match ordered quantity
  • Accepts bar code scan or key input for lot numbers and serial numbers
  • Accepts bar code scan or key input for carrier and packing slip number
  • Prints labels upon request
  • Accepts input for number of labels required and quantity count per container
  • Prints labels with purchase order number, date of receipt, part number, part description and quantity per container
  • Adds lot number and serial number to label when applicable

General functions that are available independent of receiving mode include:

  • Send accumulated receiving data as a PO Receipt transaction to
  • the ERP system
  • Initially receive all materials into a standard default location
  • Move materials in a multi-location environment by scanning part number along with source location and destination location bar codes and keying in quantity
  • Capture lot numbers and serial numbers for each move, as applicable